WindowBossPro Blog — Running a Window Cleaning Business

Choosing Window Cleaning Business Software and What It Should Cost

Most window cleaning owners pick their first software in a hurry. A busy spring hits, the notebook stops working, and they sign up for whatever a friend mentioned or whatever showed up first in a search. Sometimes that works. Often it means a year of fighting a system that was built for plumbers or lawn crews, followed by a painful switch. A little thought up front saves a lot of trouble later.

Start From the Work You Do

Getting a Window Cleaning Business Off Paper From Day One covered why records belong in software from the first customer. The next question is which software. Begin by writing down how your business actually runs: what kinds of customers you have, how often they come back, how many vans you run and how you get paid.

A business with quarterly homes and a storefront route has different needs from a business that only does move-out cleans. Pick the software that fits the work, not the one with the longest feature list.

What a Window Cleaning Business Needs

Generic field-service software treats every job as an address and a notes box. Window cleaning needs more than that. Look for:

• Window details on the job. Window count, stories, inside or outside, screens, tracks, hard water and access notes, shown to the tech, not buried in a note.
• Recurring plans that come due on their own. Storefronts every two weeks or monthly, homes quarterly or twice a year, without anyone keeping a reminder list.
• A way to see what is due. A map and list of every cleaning that has come due, so you can build routes from it.
• Routes by van. One van on homes, another on storefronts, each with its own order.
• A tech app. The day's jobs in route order on the phone, with navigation, photos and a Complete button that creates the invoice.
• Quotes from your price list. Per window, per screen, story add-ons and hard water, approved online.
• Billing that fits commercial accounts. Card on file for homes, one monthly statement for property managers with many locations.
• Customer texting. Reminders, on-the-way and arrived texts, plus two-way texting with the office.

What It Should Cost

Software pricing in the trades varies a lot, and the sticker price is not the whole story. Two things push the real cost up. The first is per-user fees: a plan that looks cheap for the owner alone gets expensive when every tech and office helper needs a login. The second is add-ons, where texting, the customer portal or route planning cost extra.

WindowBossPro has three plans: Start at $59 a month, Pro at $89 a month, and Crew at $199 a month. You are never billed per user, so every tech and office user gets a login on any plan. Plans include a monthly text allowance of 500, 1,000 or 2,000 segments sent and received on Start, Pro and Crew. Every plan starts with a 14-day free trial, and no credit card is needed to start. The pricing page compares the plans side by side.

When you compare options, add up what you will actually pay with your full crew and the features you will really use, not the starting price on the ad.

Questions to Ask Before You Sign Up

• Can I import my current customer list from a spreadsheet?
• Does the tech app work on the phones my crew already has?
• Can one client have many addresses, such as a property manager with several buildings?
• Can a monthly account get one statement instead of a pile of invoices?
• Does it work in my country and bill in my currency?
• Can I try it with my real data before paying?

WindowBossPro answers yes to each: CSV import that places every address on the map, a tech app in the browser on iPhone and Android, many addresses per client, monthly account billing, support for the US, Canada, Australia, New Zealand and the UK in local currency, and a free trial.

Try It With a Real Week

A demo shows you what software can do. A trial shows you whether it fits your business. During the trial, import a slice of your real customers, set up a few recurring plans, build one real day for one van and have a tech run it on their phone. If that day goes smoothly, the rest will too. If you are leaving another system, read Switching Window Cleaning Business Software Without Losing a Customer before you start.

Pick Once, Pick Well

Good software for a window cleaning business is the one your techs actually use and your customers never notice, because the cleanings show up when they should and the invoices are right. To see how WindowBossPro handles the business side, visit the window cleaning business software page.